Fewer errors with fewer staff thanks to automated invoice processing
at Küppelsmühle rehabilitation clinics
The Küppelsmühle clinics are rehabilitation clinics and a leading provider in the treatment of degenerative inflammatory diseases of the musculoskeletal system, conditions following operations and accidents, and artificial joint replacement as well as spinal and intervertebral disc diseases. Several clinics are located in Bad Orb, Frankfurt, and Gersfeld.
Manual invoice processing ties up resources
In order to be able to focus on patients instead of administration, the company was specifically looking for a solution for automatic invoice processing. Prior to the implementation of cisbox, invoices were processed manually at Küppelsmühle Reha-Kliniken. This was a time-consuming process that caused high personnel costs and was prone to errors. The manual checking and approval of invoices tied up valuable resources that were lacking elsewhere in the company.
Automation saves approx. two full-time employees in the accounting department
By introducing cisbox digital invoice processing, Küppelsmühle Reha-Kliniken was able to fully automate the invoice handling process. The software enables the automatic capture, checking, and mapping of invoice approval processes. Today, the clinic group would need an estimated two additional full-time employees in the accounting department in order to be able to manually map these processes.
This is how the Küppelsmühle rehabilitation clinics benefit from digital invoice processing.
- Reduction of costs and errors in accounting: The automation of invoice processing has led to considerable time savings. The voucher throughput per employee has been permanently and sustainably increased, thereby leading to savings in personnel costs and a reduction in errors.
- Transparency in price developments: cisbox provides a transparent overview of all invoices and the approval process and enables purchase prices to be monitored down to item level. Invoices are approved at the point of origin.
- Simplified annual financial statements: In addition to the GoBD-compliant archiving of invoices, the annual financial statements are also greatly simplified thanks to the digital and location-independent provision of tax-relevant vouchers.
These options are particularly appreciated:
- The ”triple match” refers to the matching of orders, deliveries, and invoices. This greatly reduces internal company costs.
- Integration into existing systems: The cisbox software is easily and seamlessly integrated into the existing IT landscape of Küppelsmühle rehabilitation clinics.
Conclusion and outlook: Fully automated invoice processing with AI
Thanks to digital accounting, Küppelsmühle Reha-Kliniken has been able to grow without increasing its administrative workload to the same extent. Automation has minimized errors and greatly increased transparency. The company is particularly looking forward to the further expansion of AI, which should reduce bookkeeping to a mere visual check in future, and the optimization of dunning processes.
Georg M. Freund
Geschäftsführer von
Kliniken Küppelsmühle Bad Orb GmbH & Co. KG
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