cisbox Invoice:
Never have to retype invoices again
cisbox Invoice automatically captures, verifies, and posts your incoming invoices—from entry and approval all the way through payment.
Your team only needs to approve them. Up to 80% less effort, full transparency regarding costs and liabilities, and audit-compliant.
about
20
Years of experience
up to
80 %
less effort
up to
98 %
Pre-assigned to caito
about
23.000
User
ISAE 3402 &
ISO 9001
certified
cisbox Invoice at a Glance
With cisbox Invoice, you not only comply with e-invoicing requirements, but you also replace manual, paper-based invoicing processes with a digital, automated workflow—from entry to payment.
Up to 80% less manual effort thanks to AI-powered data extraction.
Digital approval workflows help secure discounts and prevent late payment notices.
Real-time visibility into open, approved, and due invoices.
Item-level preliminary account assignment—up to 98% automated with caito smart allocations (optional).
Your Benefits with cisbox Invoice
Less manual work
AI-powered data extraction and automated processing steps reduce the amount of manual work involved in invoice processing by up to 80%.
Faster approvals, fewer lost discounts
Digital, rule-based approval workflows with escalation logic speed up approvals and help ensure that discount deadlines are reliably met.
Transparent at All Times
Every invoice can be clearly tracked within the process at any time. This provides a reliable foundation for managing cash flow and the budget.
Item-Specific Preliminary Posting
Rule-based in the standard system or with up to 98% automation via caito smart allocations: Your default account assignment is suggested for each invoice line item.
Seamless ERP Integration
Standard and custom interfaces to DATEV, SAP, Oracle, BMD, Diamant, and other systems—no need to switch systems.
Direct payment without a change in medium
You can initiate payments directly from cisbox Invoice: via SEPA export in the standard version or fully automated via konfipay.
caito smart allocations — the AI upgrade for your preliminary account assignment
Up to 98% of your invoices are automatically pre-assigned to accounts
caito smart allocations enhances cisbox Invoice with AI-powered preliminary account assignment—ready to use from the very first invoice, without rulesets and without a learning phase. Each invoice line item is evaluated individually, even for mixed, consolidated, and project invoices with many different line items. The more complex and extensive your invoices are, the greater the time savings. caito smart allocations steps in where static rules reach their limits.
Why is manual invoice processing so time-consuming?
According to Ardent Partners, manually processing an incoming invoice takes an average of about 10 days because data entry, verification, account assignment, and approval are spread across email, paper, and disparate systems. Every media break between the ERP, financial accounting, and approval process creates additional manual effort and increases the error rate during data entry. Without end-to-end automation, rising invoice volumes lead to a proportional increase in staffing needs in accounts payable, while unclear approval workflows cause discount periods to expire and trigger reminders. According to KPMG, more than half of companies in the DACH region still process incoming invoices manually—with corresponding costs and risks for compliance and liquidity planning.
How does cisbox Invoice automate the invoice intake process?
cisbox Invoice automates the entire invoice processing workflow from capture to payment: Incoming invoices received via email, mail, upload, XRechnung, ZUGFeRD, EDI, or the Peppol network are automatically captured using OCR/Intelligent Document Processing, including line item data. Rule-based preliminary account assignment suggests appropriate accounts, optionally expandable with caito smart allocations to achieve an automation rate of up to 98%. Digital, multi-stage approval workflows with escalation logic replace email and paper-based approvals, while standard and custom interfaces to DATEV, SAP, Oracle, BMD, and Diamant transfer the data to the financial accounting or ERP system, ready for posting. Payments can be initiated directly from cisbox Invoice—via standard SEPA export or fully automated through konfipay.
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Features in Detail
Digital Invoice Capture
Email, physical mail (via cisbox Connect), upload, XRechnung, ZUGFeRD, EDI, and Peppol—all formats and channels.
OCR / Intelligent Document Processing
Automatic data recognition, including location data, with continuous learning and improvement.
Digital Approval Workflows
Multi-stage, rule-based, with substitution and escalation logic.
Audit-Compliant Archiving
GoBD-compliant audit trails for invoices and receipts.
Automatic Price Monitoring
Price changes and differences from the order price are automatically highlighted.
cisbox Insights
Real-time analyses, charts, and reports right within the system.
Ready for automated invoice processing?
Schedule a demo and see how cisbox Invoice automates your invoice processing, creates transparency, and lightens your team's workload.
Frequently Asked Questions
cisbox Invoice adapts to your system environment
Learn more in the webinar
Would you like to see cisbox Invoice in action? In our webinars, we show you how invoice entry, approval workflows, and ERP integration work in practice—live or as a recording, whenever it’s convenient for you.
Get to know cisbox Invoice
with no obligation
In a personalized demo, we’ll show you how cisbox Invoice integrates with your ERP systems, approval processes, and invoice volume—with no obligation and tailored to your company’s needs.