Mastering e-invoices in compliance with the law with cisbox Invoice

Invoice at a glance Your added value with Invoice Efficient invoice process management with Invoice

e-invoicing mandate Made easy.

Unsure about the new e-invoicing mandate? Invoice makes your invoice processing simple, secure, and fully compliant. Our solution supports all common (e-)invoice formats and can be seamlessly integrated into your existing processes—from digital capture to payment and legally compliant archiving. This allows you to maintain an overview at all times, meet all legal requirements, and increase your process efficiency.

Get to know the advantages

Receive invoices centrally.

Put an end to the format chaos of mailroom, e-mail, and PDF. With Invoice, you receive all invoices centrally via our platform—whether digitally or on paper. We handle the receipt, capture, and further processing for you. This frees up your resources and ensures lean, legally compliant processes.

Digital processing workflow.

Invite external parties to take part in invoice verification—without the need for dedicated access. The voucher history allows you to transparently track all processing steps for each voucher.

All vouchers centrally available.

This speeds up processing, avoids unnecessary delays, and reliably takes advantage cash discount benefits. It’s multi-client capable, efficient, and transparent.

e-invoicing mandate? Done.

With Invoice, you automatically receive, process, and archive e-invoices. Digital workflows start instantly, cut down on manual effort, ensure compliance, and provide transparent, traceable, and audit-proof processing of all vouchers.

Automated voucher processing

With Invoice, you can digitalize and automate your entire voucher processing in an individual, web-based, and efficient manner. All (electronic) incoming invoices in common formats are automatically captured, read, and transferred to customized checking and approval processes right down to the item level. Thanks to our intelligent solution, this is done automatically, quickly, securely, and with maximum transparency for your company.

All formats - one system ⌄

Whether XRechnung, ZUGFeRD, EDIFACT, PDF, or paper, we receive and process your invoices fully automatically without any additional effort on your part.

Fully automated workflow ⌄

Vouchers go through a structured, digital process, including multi-level approvals, automatic account allocation, and payment run preparation.

Directly from the supplier into the system ⌄

Invoices reach us directly via Peppol, e-mail, and upload without any manual intermediate steps.

AI-based validation and account assignment ⌄

Our AI analyzes invoice data down to item level, detects anomalies, and automatically suggests suitable posting accounts.

"AI language system" - your intelligent booking aid ⌄

Our own language model learns from your behavior, extends global account allocation logics, and supports you directly in the invoice dialog.

Automatic test mechanisms ⌄

Use integrated functions such as last price control or plausibility checks for fast and secure processes.

Familiar layout, structured data ⌄

Invoices appear automatically as PDF files supplemented by structured additional data for audit-proof documentation.

Evaluations at item level ⌄

Track price developments, posting details, and supplier information for well-founded decisions in purchasing and controlling.

Dashboard for status and volume ⌄

Maintain a transparent, up-to-date, and traceable overview of vouchers that have been received, processed, or approved.

Audit-proof archiving ⌄

Digital and legally compliant archiving on request with separate data carrier for verification purposes.

Seamless ERP integration ⌄

Thanks to standard interfaces and APIs, cisbox Invoice can be easily integrated into your existing system landscape.

Scalable for any size of company ⌄

Whether a single company or a group: with multi-client capability, language options, and rights management, everything remains completely flexible.

Do you have questions about Invoice?

We would be happy to tell you more in a personal meeting.

Get in touch with us

More than 23,000 users trust cisbox

cisbox adapts to your system—and not the other way around.

cisbox integrates seamlessly into your existing system landscape. Whether DATEV, SAP, Microsoft or your own solution
our API and proven interfaces ensure a smooth start.

View all interfaces

Deepen your knowledge with our Resource Center

Discover webinars, white papers, articles, and more about digital invoice processing and business management.

To the Resource Center

Always up to date

Stay informed about current trends and tips for perfect automation. Sign up for our newsletter!

Are you ready to transform your financial processes?

Talk to us about your challenges in purchasing, accounting and invoice processing.
We'll show you how cisbox can take your company to the next level.

FAQs – Frequently asked questions

Do you have questions, want more details, or simply wish to learn a bit more? We have compiled the answers to the most common questions about digital accounts payable management with cisbox for you.

What is cisbox Invoice?

cisbox Invoice is a digital accounts payable management solution that completely digitalizes the receipt, processing, and archiving of incoming invoices. It enables companies to make their invoice processes more efficient, faster, and completely paperless.

How does invoice verification and approval work with cisbox Invoice?

You can define the invoice verification and approval process individually for your company. Depending on your requirements, you can even define the approval process differently from department to department. Invoice approval can also be transferred to another person by sending the delegation link. The recipient of the delegation link does not have to be a user created in the system, so it can also be an external person.

A user without approval rights can use the reminder link function to remind other users with approval rights to approve the invoice. The user who is reminded of the approval via this function is asked to log into the system and approve the invoice in question.

What security measures does cisbox Invoice offer?

All solutions and services and the data they contain are hosted in the company's own state-of-the-art IT infrastructure and in the private cloud, with high availability and distributed across two geo-redundant data centers in Düsseldorf and Stuttgart (soon to be Munich) in accordance with the recommendations of the German Federal Office for Information Security (BSI).

We rely exclusively on hosting our private cloud in Germany and are a member of the "Cloud Services Made in Germany" initiative. The connection between client and system is secured via HTTPS (Hyper Text Transfer Protocol Secure). Information on the certificate used and its validity can be viewed at any time in the web browser session.
User passwords are stored exclusively in encrypted form in the database and cannot be read in plain text. In addition, the history log within Invoice cannot be deactivated by administrators. Installed logs within our IT landscape serve the security and operational readiness of our processes and are not deactivated.

How can cisbox Invoice improve my invoice receipt process?

cisbox Invoice helps you digitally review, archive, and automate incoming invoices while enabling detailed analysis and centralized management of documents and data.
The software and services offered in the area of data, document, and workflow management serve to improve your business processes and controlling and provide data for procurement optimization.
You benefit from:

Shorter processing times for your incoming invoices and the ability to take advantage of cash discount benefits
Reduced postal and archiving costs
Automation of account allocations
Controlling and cost optimization through item-specific evaluations of creditor sales, quantities, and prices
Transparency in the relevant work processes

How does cisbox Invoice contribute to compliance with the e-invoicing mandate?

As a certified Peppol Service Provider, we also process your invoices in the EN-16931 formats compatible with the BMF to introduce mandatory e-invoicing in the B2B sector planned for January 1, 2025. Please note the following requirements:

Use of the billing address for electronic and PDF invoices in accordance with 2.2.
Only XRechnung formats CII/UBL and BIS Billing in the currently valid versions
Further document types can be activated on request

If you have any questions about XRechnungen via Peppol/AS4 and EDI invoices via AS2, please get in touch with us by e-mail: e-invoice@cisbox.com.

Can cisbox Invoice be integrated with other systems?

Yes, we already have many compatible interfaces. If your system is not listed, that’s no problem. We will be happy to create a suitable interface to connect your system to cisbox Invoice.

Which formats of incoming invoices does cisbox Invoice support?

With cisbox Invoice, you can process the following digital invoice formats:

EDI invoices in UN/EDIFACT Message INVOICE D.96A/D.01B format,
XInvoice (EN 16931) via Peppol
ZUGFeRD 2.1 and PDF invoices
E-Fatura

Are you not yet receiving digital invoices? That’s no problem. We can also process your paper invoices and digitize them for you.

How are invoices digitized with cisbox Invoice?

All voucher information is digitized down to the item level. The data is validated using AI processes and subjected to plausibility checks. If there are any irregularities, our customer support team will contact you and coordinate the next steps with you.

How are invoices archived with cisbox Invoice?

We store the data that must be retained in an audit-proof manner. This means that the safekeeping and storage of the data complies with the guidelines of the GoBD and other tax and commercial law principles of the German Commercial Code (HGB). Subsequent changes by us or third parties are not possible. In addition, all paper documents are sent by the invoicing party directly to our location in Solingen and processed there.

In addition, document-replacing scanning in accordance with the ISAE 3402 process audit is part of our contracts. You can request the audit report here: Certifications.