GoBD-compliant & audit-proof
Seamless archiving, complete audit trail—GDPR-compliant, hosted in Germany.
CISBOX INVOICE
Automate invoice approval.
Approvals via email, invoices in your inbox, cash discounts expiring—manual approval processes cost time and money every day. cisbox Invoice automates your invoice approval process: rule-based workflows, mobile approval via app, and a complete audit trail. More control, less effort—from day one.
- Rule-Based Approval Workflows
- Share from your phone via the app
- Complete Audit Trail
- GoBD-compliant & audit-proof
More than 23,000 users trust cisbox
HOW MODERN INVOICE APPROVAL WORKS
Digital Workflows – From Invoice Receipt to Approval.
cisbox Invoice replaces email approvals and manual forwarding with digital, rule-based workflows—transparent, mobile, and seamlessly integrated into your existing system landscape.
Never Miss a Discount Again
Faster approvals through automated workflows—payment deadlines are met, and cash discounts are utilized in a planned manner.
Complete Audit Trail
Every approval is fully documented—audit-proof, auditable, and traceable at any time.
Seamless ERP and Financial Accounting Integration
Native interfaces to DATEV, SAP, Oracle, and others—data ready for posting without duplicate entry.
Digital Approval via App
Review and approve invoices on the go—anytime, anywhere, with push notifications.
Scale Easily
New locations, higher volumes, more complex structures—cisbox Invoice grows without disrupting existing processes.
Rule-Based Workflows
Multi-step approval workflows with delegation and escalation logic—automatic, transparent, and traceable.
Audit Security
GoBD-compliant archiving and a complete audit trail—every approval is documented in an audit-proof manner.
YOU KNOW THIS
Approvals via email cost more than you think.
Invoices are forwarded via email, left in inboxes, or sent to the wrong person. No one knows where an invoice is at any given moment—or who needs to approve it next. Vacation cover arrangements are coordinated manually, and escalations are resolved over the phone.
The result: Cash discounts are forfeited because approvals take too long. Reminders start coming in because invoices get lost in the inbox. The monthly closing is delayed because pending approvals are missing. And your team spends valuable time manually tracking invoice statuses—instead of focusing on what really matters.
HOW CISBOX INVOICE WORKS
Rule-based workflows. Share on the go. Anytime.
cisbox Invoice automates your entire approval process. Invoices are automatically captured and forwarded to the right person via rule-based workflows—with clear responsibilities, delegation rules, and escalation logic. Approvals are handled on the go via the app, with real-time status updates for everyone involved.
Every approval is fully documented—audit-proof, verifiable, and traceable at any time. Cash discounts are utilized in a planned manner, and reminders are avoided. Your ERP system receives data ready for posting without manual transfer—seamlessly, quickly, and error-free.
HERE'S HOW IT WORKS
Your new invoice intake in five steps.
From the first invoice to posting in the ERP system—cisbox Invoice automates every step in a traceable manner, without the need for manual intervention.
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1
Automatic Inbox
All formats and channels are tracked centrally.
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2
AI Detection & Verification
Data extracted, validated, and pre-coded.
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3
Digital Approval
Forwarded based on rules, shared on mobile devices.
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4
ERP Transfer
Data ready for posting goes directly into the system.
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5
Audit-Compliant Archiving
GoBD-compliant, easily retrievable at any time.
WHY CISBOX?
Facts that speak for themselves.
cisbox stands for proven technology, certified security, and demonstrated results—for customers ranging from small and medium-sized businesses to large enterprises.
about 20
years of experience
about 23K
users
up to 98%
Pre-accounting rate with caito
Certified ISAE 3402
& ISO 9001
THE DIFFERENCE
The difference isn't about comfort. It's about economic control.
If you process things manually, you lose time, cash discounts, and track of things. If you automate, you gain capacity—without needing more staff.
Without a cisbox invoice
- €8–15 in costs per invoice due to manual work
- Cash discount periods expire because approvals take too long
- Invoices are sent by mail, email, and through the portal—each channel separately
- Account assignment requires specialized knowledge and ties up resources
- Price discrepancies aren't noticed until it's too late
- Documents stored in folders or scattered across servers—not in compliance with the GoBD standard
- Mandatory e-invoicing requires extensive system modifications
With cisbox Invoice
- Costs of 2–5 € per invoice thanks to full automation
- Discounts are recognized, and deadlines are automatically met
- All billing channels are consolidated into a single central system
- 98% of accounts are pre-assigned by AI—starting on day 1, without a set of rules
- Triple-Match detects discrepancies automatically and immediately
- GoBD-compliant archiving is an integral part of the process
YOUR BENEFITS
What You'll Get, Specifically.
cisbox Invoice measurably speeds up approval processes—and gives your finance team the transparency and control it needs.
Less effort
Automated forwarding and escalations—no manual follow-ups, no lost invoices.
More Control
Every invoice is clearly tracked at all times—approval status, open items, and responsibilities at a glance.
Secure Cash Discounts
Faster approvals mean meeting payment deadlines—take advantage of cash discounts in a planned way instead of letting them expire.
FEATURES
Everything you need.
cisbox Invoice covers the entire approval process—from entry to payment. These are the key features. In the demo, we’ll show you the full scope of the software.
Automatic Data Entry
All incoming channels in one system—email, mail, upload, XRechnung, ZUGFeRD, and EDI. No manual pre-sorting, no lost documents.
Rule-Based Workflows
Multi-step approval workflows with delegation and escalation logic—automatic, transparent, and traceable.
Mobile Sharing via App
Review and approve invoices on the go—with push notifications, real-time status updates, and a personalized dashboard.
ERP & Financial Accounting Integration
Native interfaces to DATEV, SAP, Oracle, Diamant, and many others—data ready for posting without duplicate entry or manual transfer.
Audit-Compliant Archiving
GoBD-compliant document storage with a complete history of changes and access—audit-ready, GDPR-compliant, hosted in Germany.
AI Pre-Allocation
AI-powered account assignment at the line item level—up to a 98% accuracy rate, ready to use from day one.
AI-POWERED PRE-ACCOUNTING
Even less effort with caito smart allocations.
cisbox Invoice is already AI-ready—with caito smart allocations, you can also automate account assignment: down to the specific line item, without rules, and without a learning phase.
- Effective from Day 1 Useful account assignment suggestions starting with the very first invoice—no rule set, no setup required.
- Up to a 98% accuracy rate Precise preliminary account assignment—consistent across all users and locations.
CUSTOMER TESTIMONIALS
What our customers say
cisbox enables us to centrally manage all our payment obligations digitally—quickly, securely, and efficiently.
cisbox is an essential tool for centralizing accounting.
cisbox has become an indispensable part of our day-to-day business.
TALK TO EXPERTS
See for yourself.
Do you have a question, want to see a demo, or would you like to schedule a consultation?
For demos and consultations, we’ll call you in advance to tailor the session specifically to your needs.
Simply fill out the form: We'll get back to you within one business day, at a time that's convenient for you. Your inquiry is non-binding and free of charge.