Privacy policy for apps in accordance with the General Data Protection Regulation (GDPR)

This data processing agreement is written in German and in English. In the event of a discrepancy, the German version shall prevail. For German version, please visit: https://www.cisbox.com/app_datenschutzerklaerung/

§ 1 General

We take the protection of your personal data very seriously and treat it confidentially and in accordance with the statutory data protection regulations and this privacy policy. This privacy policy applies to our mobile iPhone and Android apps (hereinafter referred to as “APP”). It explains the type, purpose and scope of data collection in the context of APP use. We would like to point out that data transmission over the Internet may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

(1) Responsible body

The controller for data processing in the context of this APP is

cisbox GmbH
Brühler Straße 58
42657 Solingen
Germany

Phone: +49 212 2315-0
Email: dataprotection@cisbox.com

“Responsible body” is the body that processes personal data (e.g. names,
email addresses etc.) is collected, processed or used.

(2) Data protection officer

You can reach our data protection officer at

SICDATA – Unternehmensberatung
Tobias Erdmann
Heiligenstock 34d
42697 Solingen
Germany

Phone: +49 212 738724-0
Email: erdmann@sicdata.de

(3) General storage period of personal data

In order to use the APP, an existing contract and thus a Data Processing Agreement (DPA) with the controller is required for the provision of services. The app cannot be used without this existing contractual relationship. Subject to deviating or more specific information within this privacy policy, which arises in the context of the already concluded DPA, the personal data collected by this APP will be stored until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. If there is a legal obligation to store the data or another legally recognised reason for storing the data (e.g. legitimate interest), the relevant personal data will not be deleted before the respective reason for storing the data no longer applies.

(4) Legal basis for the storage of personal data

The processing of personal data is only permitted if there is an effective legal basis for the processing of this data. If we process your data, this is regularly done on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR and Section 25 para. 1 TTDSG, for the purpose of contract fulfilment in accordance with Art. 6 para. 1 lit. b GDPR (e.g. when using in-app purchases or the use of other paid app functions) or on the basis of legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR, which are always weighed against your interests (e.g. in the context of advertising measures). The relevant legal bases will be specified separately in this privacy policy.

(5) Encryption

This APP uses encryption for security reasons and to protect the transmission of confidential content, such as the enquiries you send to us as the APP operator or the communication between APP users. This encryption prevents the data you transmit from being read by unauthorised third parties.

(6) Amendment of this privacy policy

We reserve the right to amend these data protection provisions at any time in compliance with legal requirements.

§ 2 Your rights

The GDPR grants data subjects whose personal data is processed by us certain rights, which we would like to inform you about here:

(1) Revocation of your consent to data processing

Many data processing operations are only possible with your consent. We will expressly obtain this from you before commencing data processing. You can revoke this consent at any time. All you need to do is send us an informal email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

RIGHT TO OBJECT TO THE COLLECTION OF DATA IN SPECIAL CASES AND TO DIRECT ADVERTISING (ART. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASES ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS THE PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS.
IF YOUR PERSONAL DATA ARE PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING, WHICH INCLUDES PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING.

(2) Right to lodge a complaint with a supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority. The right to lodge a complaint is without prejudice to other administrative or judicial remedies.

(3) Information, deletion and removal

You have the right to free information about your stored personal data, its origin and recipient and the purpose of the data processing as well as a right to correction or deletion of this data at any time. You can contact us at any time at the address given in the legal notice if you have further questions on the subject of personal data.

(4) Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time at the address given in the legal notice. The right to restriction of processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored by us, we generally need time to check this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
    If the processing of your personal data was/is carried out unlawfully, you can request the restriction of data processing instead of erasure.
  • If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
  • If you have lodged an objection in accordance with Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

(5) Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

§ 3 Access rights of the app

In order to provide our services via the APP, we require the access rights listed below, which enable us to access certain functions of your device.

  • Photos/media/files (purpose: selection and upload of photographed receipts stored on the device)
  • Memory (purpose: to store photographed receipts on the device)
  • Camera (purpose: scanning / photographing receipts)
  • Microphone (purpose: converting speech to text when entering notes – optional feature)
  • Wi-Fi connection information (purpose: optimised display and optimised behaviour of the app if there is no Internet connection)

Access to the device functions is necessary to ensure the functionality of the APP. The legal basis for this data processing is our legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR, your consent within the meaning of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG and – if a contract has been concluded – the fulfilment of our contractual obligations (Art. 6 para. 1 lit. b GDPR).

§ 4 Collection of personal data in the context of APP use

(1) General

When you use our APP, we collect the following personal data from you:

  • Information about the device and its software (operating system, version, resolution, RAM, CPU, etc.)
  • Demographic characteristics (country)
  • Usage statistics such as the time spent on certain content, frequency and length of APP use, navigation behaviour
  • IP-Adresse

The processing of this personal data is necessary to ensure the functionality of the APP. The legal basis for this data processing is our legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR, your consent within the meaning of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG and – if a contract has been concluded – the fulfilment of our contractual obligations (Art. 6 para. 1 lit. b GDPR).

(2) Enquiry within the APP, by email, telephone or fax

If you contact us (e.g. via the contact form within the app, by email, telephone or fax), your enquiry, including all resulting personal data (e.g. name, enquiry), will be stored and processed by us for the purpose of processing your request. This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR), as we have a legitimate interest in the effective processing of the enquiries addressed to us. The data you send to us via a contact request will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected. We will not pass on your data without your consent.

(3) Comment function in this APP

For the comment function in this APP, in addition to your comment, information about the time the comment was created and, if you are not posting anonymously, the user name you have chosen will be stored. Comments are stored on the basis of your consent (Art. 6 para. 1 lit. a GDPR). The comments and the associated data are saved and remain in the comments section and on our servers.

§ 5 Data analysis

When you access our APP, your behaviour may be statistically evaluated with the help of certain analysis tools and analysed for advertising and market research purposes or to improve our offers. When using such tools, we ensure compliance with the statutory data protection regulations. When using external service providers (processors), we ensure through appropriate contracts with the service providers that the data processing complies with German and European data protection standards.

(1) Google Analytics Firebase

We use Google Analytics Firebase (hereinafter referred to as Google Firebase) to analyse user behaviour. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Firebase includes various functions that allow us to analyse your in-app behaviour. In this way, we can, for example, analyse your screen views, button clicks, in-app purchases or the effectiveness of advertising measures. We can also determine which functions within our APP are used frequently or rarely. For these purposes, Google Firebase stores, among other things, the number and duration of sessions, operating systems, device models, region and a range of other data. You can find a detailed overview of the data collected by Google Firebase at: https://support.google.com/firebase/answer/6318039?hl=en

The use of Google Firebase may require the transfer of your personal data to the USA.

Google Firebase is used to optimise this APP and to improve our services. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If consent has been requested, Google Firebase is used on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG.

You can find more information about Google Firebase at: https://firebase.google.com/
https://www.firebase.com/terms/privacy-policy.html

§ 6 Miscellaneous

Opposition to promotional emails
We hereby expressly prohibit the use of contact data published with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

Status: November 2023